Selecting and tendering an ERP system often involves a relatively significant investment, making it both an important and high‑risk phase. When done well, it saves money, time, and effort — when done poorly, it can lead to years of frustration, business risks, and unpredictable costs.
The tendering process is preceded by a requirements definition phase, described above. Before or during the requirements phase, market dialogue or requests for information (RFIs) can also be conducted to ensure that the requirements align as closely as possible with the ready-made solutions available in the market.
Content
- Preparation of the request for proposal (RFP).
- Publishing the RFP / selecting the vendors to participate.
- Conducting vendor comparison and performing pre‑selection/shortlisting.
- Conducting detailed contract negotiations and updating contract terms/structures to align with the delivery model and proposed solution.
- Making the final decision and signing the contract.
Deliverables
- A clear and comparable view of different system solutions and vendors, supporting rational decision‑making.
- A realistic cost estimate for the upcoming system project and identification of key risks.
- Identification and validation of a vendor candidate that fits the company’s culture and processes.
- Selection of an optimal and cost‑effective system solution that supports the business for years to come.
Book a complimentary one‑hour session with us — we will review the project status, identify risk areas, and outline the next 3–5 concrete steps to bring the tendering process to a successful conclusion while complying with any public procurement requirements and avoiding common pitfalls.
